HR Administration

1.       Talent Acquisition:

Updating job descriptions and maintaining database of JDsCoordinating and scheduling interviews with Hiring ManagerClosing all pre-employment checks as per HR PolicyUpdate/File CVs of candidates in databaseNew Hire Announcement

2.       Employee Onboarding

Coordinate for onboarding plan for all new hires with hiring managersProvide orientation on key HR processesProvide support to new hires – documentations, insurance, fuel card, office assets eg laptop, mobile phone, keys etc.

3.       Training and Development

Arrange training registration as per approved requests.Maintains training record as per audit requirements

4.       Employee Offboarding:

Coordinates with line managers and complete file and exit checklist with relevant signatures and requirements

5.       HR Operations:

Maintain employee’s attendance records and Leaves.Addition/Deletion of employees’ insurance

General Administration

1. Reception:

Receiving and distributing of mailsAttending incoming calls and forward to concern department.Office administration such as courier service, stationery, and printing material ordering, employee visiting / name cards, printing of company letterheads, envelopes and ensure sufficient stock level for smooth business running.Greeting all visitors and colleagues; and act as back up when Supervisor is on leave.Act as the key contact for fleet management, check monthly logs, monitor fuel billing through (PSO fuelink Portal) process invoices through finance.Supervise Janitorial staff.Cafeteria management (cleanliness, grocery consumption, stock management).Maintain Generator Log and fuel and analyze fuel consumption.Liaise with different department to allocate workstation and floor plan.Supports HR Manager in organizing company events and employee engagement activities.Vendor management: Liaise with vendors, office suppliers to manage office maintenance of lighting, photocopy, fax machine, coffee machine, plant and flowers etc.Ensure the office set up is to the mark regarding HSSE perspective and maintenance of fire extinguisher, smoking detector, and CCTV camera are active.Communication (replacement, allotment, block) management.Any task assigned by the manager.

HR Administration

1.       Talent Acquisition:

Updating job descriptions and maintaining database of JDsCoordinating and scheduling interviews with Hiring ManagerClosing all pre-employment checks as per HR PolicyUpdate/File CVs of candidates in databaseNew Hire Announcement

2.       Employee Onboarding

Coordinate for onboarding plan for all new hires with hiring managersProvide orientation on key HR processesProvide support to new hires – documentations, insurance, fuel card, office assets eg laptop, mobile phone, keys etc.

3.       Training and Development

Arrange training registration as per approved requests.Maintains training record as per audit requirements

4.       Employee Offboarding:

Coordinates with line managers and complete file and exit checklist with relevant signatures and requirements

5.       HR Operations:

Maintain employee’s attendance records and Leaves.Addition/Deletion of employees’ insurance

General Administration

1. Reception:

Receiving and distributing of mailsAttending incoming calls and forward to concern department.Office administration such as courier service, stationery, and printing material ordering, employee visiting / name cards, printing of company letterheads, envelopes and ensure sufficient stock level for smooth business running.Greeting all visitors and colleagues; and act as back up when Supervisor is on leave.Act as the key contact for fleet management, check monthly logs, monitor fuel billing through (PSO fuelink Portal) process invoices through finance.Supervise Janitorial staff.Cafeteria management (cleanliness, grocery consumption, stock management).Maintain Generator Log and fuel and analyze fuel consumption.Liaise with different department to allocate workstation and floor plan.Supports HR Manager in organizing company events and employee engagement activities.Vendor management: Liaise with vendors, office suppliers to manage office maintenance of lighting, photocopy, fax machine, coffee machine, plant and flowers etc.Ensure the office set up is to the mark regarding HSSE perspective and maintenance of fire extinguisher, smoking detector, and CCTV camera are active.Communication (replacement, allotment, block) management.Any task assigned by the manager.