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Job Details

**Please note this is a temporary role.**

POSITION SUMMARY:The Executive Assistant in Spain plays a crucial role in providing high-level administrative support to executives and senior management , also dealing with the daily basis in the office. This position requires a proactive, organized, and detail-oriented individual who can manage a variety of tasks efficiently and effectively, ensuring smooth operations within the executive's office.PRIMARY DUTIES AND RESPONSIBILITIES:Administrative Support: Manage and coordinate executive schedules for RVP, VP of Sales and services, Regional Management and country manager Spain, including meetings, appointments, and travel arrangements. Prepare and process expense reports.

Desk Management: Furniture, Business cards, stationery, archive, invoices, mobile phones, alarm , control access card, taxis.Document Preparation: Draft, edit, and prepare presentations, reports, and other documents as needed. Ensure all materials are accurate and delivered on time.Meeting Coordination: Organize and facilitate meetings, including preparing agendas, meals orders, organization, hotel and dinner bookings. Event Organization.H&S: Support the responsible of H&S in Spain – Aspy and Fremap.  Organization of annual medical check-ups. Buying work protective clothing for associates in the warehouse.Office Management: Maintain office supplies and manage the office environment to ensure it operates efficiently.Vendors relationship: relationship with vendors who help and support Mad and Bacelona office.Training: sending to the training Vendor the information about the associates who join the funding trainings in FUNDAE.  Supporting in the training documentation to be able to received Fudae funding.Madrid Shuttle : Handle Madrid Shuttle and organize Uber service.REPORTS DIRECTLY TO: Country ManagerMINIMUM SKILLS, KNOWLEDGE AND ABILITY REQUIREMENTS:Proven experience as an Executive Assistant or in a similar administrative role.Excellent organizational and time-management skills.Strong written and verbal communication skills in both Spanish and English.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.Ability to work independently and collaboratively in a fast-paced environment.Strong problem-solving skills and attention to detail.

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EXPERIENCE AND EDUCATIONAL REQUIREMENTS:REPORTS DIRECTLY TO: Country ManagerMINIMUM SKILLS, KNOWLEDGE AND ABILITY REQUIREMENTS:English skillsAutonomousConfidentialityGraduate degreeFlexibilityWORK ENVIRONMENTThe work environment characteristics described here are representative of those an associate encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

What Cencora offers

​Benefit offerings outside the US may vary by country and will be aligned to local market practice. The eligibility and effective date may differ for some benefits and for team members covered under collective bargaining agreements.

Full time

Affiliated CompaniesAffiliated Companies: World Courier de Espana, S.A.

Equal Employment Opportunity

Cencora is committed to providing equal employment opportunity without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, age, disability, veteran status or membership in any other class protected by federal, state or local law.

The company’s continued success depends on the full and effective utilization of qualified individuals. Therefore, harassment is prohibited and all matters related to recruiting, training, compensation, benefits, promotions and transfers comply with equal opportunity principles and are non-discriminatory.

Cencora is committed to providing reasonable accommodations to individuals with disabilities during the employment process which are consistent with legal requirements. If you wish to request an accommodation while seeking employment, please call 888.692.2272 or email hrsc@cencora.com. We will make accommodation determinations on a request-by-request basis. Messages and emails regarding anything other than accommodations requests will not be returned