Role purpose

Providing site management with, facility, infrastructure, procurement , with effective and efficient admin support to ensure the smooth daily operation to the site and belonging community.

Accountabilities

Ensure normailization of the daily office and administrative dutiesManage effective procurement process complying with both external and internal regulations and standardsProvide timely reporting and ad-hoc support on admin tasks to site head and site leadership teamKey interactions with local procurement, Finance and HR business partnering functionsMaintain supplier list and coordinate yearly evaluation inputAssure compliance with all company, local, state and federal regulatory requirements related to administration.Effectively on-board new employees: provide new employee orientation and maintain employee records.Prepare monthly expense report and provide procurement solutions to be align with the budget.Ensure all facility operation documents and permits are current and renewed on time.Coordinate and supervise office services, including mail, shipping logs, office equipment and supplies.Manage all indirect procurement process by communicating vendors and collecting quotations.Track and keep up to date assets recording processManage monthly expenses for the sites and conduct & control expenses report on a regular basisOrganize regular emergency training at the site by having alignment with the team members.Facilitate booking process for internal & external visitors Responsible for coding, authorizing, and entering of all accounts payable into SAP.Manage records retention program.Effectively communicating on a daily base with peers and supervisor regarding the status of projects and work activities.Responsible for coding, requesting, authorizing, and entering of all accounts payableTakes on additional projects within seed operations, communicates across boundaries well. Collaborate with breeders/BTS/Project Mgrs to meet site needs. GSPP : Follow all GSPP rules and process during the daily operation at the site.Maintain a communication with 3rd part stakeholders and complete proper documentation

Follow up and regularly control expenses through SAP and POs

Company Description

Syngenta Seeds is one of the world’s largest developers and producers of seed for farmers, commercial growers, retailers and small seed companies. Syngenta seeds improve the quality and yields of crops. High-quality seeds ensure better and more productive crops, which is why farmers invest in them. Advanced seeds help mitigate risks such as disease and drought and allow farmers to grow food using less land, less water and fewer inputs. Syngenta Seeds brings farmers more vigorous, stronger, resistant plants, including innovative hybrid varieties and biotech crops that can thrive even in challenging growing conditions. Syngenta Seeds is headquartered in the United States.

Qualifications

Knowledge, experience & capabilities

Critical knowledge

Communication  skillsAriba/SAPTime  and schedule managementBasic understanding of the farm operationsBasic finance and accounting knowledgeStakeholder and community management

Critical experience

At least 3 years of administration support experiencesBachelor degreeGood command of English preferred

Critical technical, professional and personal capabilities

Communication skillsTime management skillsBudget management skillsOffice software applicationResult and service orientated