Job Description

Position Overview:

We are seeking a reliable and detail-oriented Administrative Assistant to support our Human Resources department. The ideal candidate will possess strong administrative skills, and have a passion for helping others in a fast-paced environment. This role plays a key part in maintaining accurate employee records, assisting with onboarding, and providing day-to-day HR support.

Key ResponsibilitiesAssemble, review, and verify invoices and check requestsAnswer incoming calls and transfer them appropriatelyFlag and clarify any unusual or questionable invoice itemsGreet visitors and notify applicable staff membersCollect, sort, and distribute incoming mailScan and file invoices accuratelyMaintain vehicle logs, service records, and related documentationPerform data entry tasks with a high level of accuracyMaintain and organize vendor filesCommunicate with vendors and respond to inquiries in a timely mannerGenerate weekly and monthly reportsProvide supporting documentation for internal and external auditsMaintain accurate and organized historical recordsAssist with month-end closing activitiesPrepare AIA documentation, lien waivers, and backup billing documentationUpload billing information into billing softwareRequest and track Certificates of Insurance from all subcontractorsMaintain accurate records of subcontractor billing, lien waivers, insurance, and paymentsHandle confidential company information with discretionRun office-related errands as neededPerform other duties as assigned


Work Experience

Qualifications:

1+ year of administrative or related experience preferredStrong organizational and time management skillsExcellent communication and interpersonal abilitiesHigh level of confidentiality and professionalismProficient in Microsoft Office (Word, Excel, Outlook)Ability to work independently and as part of a team

Benefits

Don't miss this chance to enhance your experience in a production environment while enjoying competitive pay and a comprehensive benefits package. Plus, every Ōnin job comes with our amazing Teammate Benefits program, designed to give you the tools you need to protect your health, your money and the people and things you care about. Tools like:

- Weekly Pay

- $5 Prescription Drugs

- $5 Doctor's Visit Copays

- Free Teledoctor Service

- Free Counseling Services

- Life Insurance Included

- Vision Insurance Included

- Dental Insurance Included

- Vacation and Holiday Pay

- Scholarship Opportunities

- NEW! 401(k) Retirement Plan

- Free Legal Services

- Our unbeatable employee discount program

If this sounds like something you would be interested in, Apply Now so we can hold a spot for you until we can schedule an interview. We can’t wait to talk to you!

–Your Ōnin team