Role Overview We are looking for an experienced and resourceful Administrative Assistant with 4–5 years of professional experience to provide high-level administrative support to our team. The role requires strong organizational skills, professionalism, and the ability to manage tasks with minimal supervision. Key Responsibilities + Manage and coordinate calendars, meetings, and appointments for leadership or teams + Prepare internal and external communications, memos, reports, and presentations + Coordinate travel and logistics (domestic and international) including itineraries, bookings, and expense reimbursements + Serve as a point of contact for internal teams and external vendors/clients + Maintain office groceries – Timely orders, keep a count of stock, budget. + Oversee procurement and inventory of office supplies and ensure smooth office operations + Assist in onboarding and coordination for new hires or department transitions + Support office events, meetings, and department initiatives + Ensure office upkeep + Maintain laptop inventory. Help coordinate and resolve issues with the laptop vendor in case of any employee laptop breakdowns. + Provide assistance with administrative and clerical duties which include scanning, mailing, sending couriers + Support with organizing office events, lunches, and meetings   Required Qualifications + Bachelor’s degree or equivalent experience + 4–5 years of experience in an administrative or executive assistant role + Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with collaboration tools (Slack, Zoom, etc.) + Excellent written and verbal communication skills + Strong organizational, multitasking, and prioritization abilities + Ability to handle sensitive information with integrity and discretion Preferred Skills + Experience supporting leadership or cross-functional teams + Knowledge of office management practices Powered by JazzHR