Job Title: Accounts Receivable Specialist

Job Description

The Accounts Receivable Specialist will be responsible for processing all incoming payments, validating them through accounting software, and managing checks received via mail which are deposited twice a week using remote desktop scanners. This role involves tracking aging and collection efforts for overdue payments, applied across multiple entities.

ResponsibilitiesProcess and validate incoming payments using accounting software.Manage checks received in the mail and deposit them using remote desktop scanners.Track aging and apply collection efforts for overdue payments with specified benchmarks across multiple companies.Distribute invoices by PDF or billing address, and upload to online portals for specific customers.Manage invoice volumes ranging from small online purchases to large orders under government contracts.Coordinate payment processing with billing, handling up to 90 customer payments weekly.Conduct collections calls, dedicating 1-2 hours daily to this task.Essential SkillsProficiency in billing, payment posting, and accounts receivable management.Experience with ERP systems such as Macola and Genius ERP. (any ERP okay)Ability to handle billing, aging reports, bank reconciliation, and payment processing.Experience in B2B collections (multiple entities preferred).Additional Skills & QualificationsExperience in manufacturing is a plus, but not required.Ability to work in a fast-paced environment while remaining organized.Strong attention to detail and ability to multitask across multiple portals and software.Work Environment

The position is office-based, with working hours from Monday to Friday, 7 AM to 4 PM, with a flexible start time. This is a contract-to-hire position in a fast-paced environment that requires pivoting between customer calls, payment processing, and dealing with internal interruptions from the sales and shipping team. The team is small, so attendance is crucial for workload coverage. The supervisor is introverted, requiring a focused and attentive candidate who is always available to assist clients and partners. Team culture emphasizes attention to detail, organization, and learning partner names for effective communication.

Pay and Benefits

The pay range for this position is $26.00 - $27.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Newbury Park,CA.

Application Deadline

This position is anticipated to close on Jul 30, 2025.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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