Job Title: Accounts Receivable & Billing Specialist Job Description We are seeking a detail-oriented Accounts Receivable & Billing Specialist to monitor outstanding receivables and initiate follow-up actions for overdue balances. You will generate and distribute periodic account statements to external stakeholders, while maintaining regular communication with internal teams regarding payment statuses. Your role will also involve performing reconciliations between internal records and client accounts and ensuring receivables aging reports reflect payments, credits, and adjustments accurately. Responsibilities + Monitor outstanding receivables and initiate follow-up actions for overdue balances. + Generate and distribute periodic account statements to external stakeholders. + Maintain regular communication with internal teams regarding payment statuses. + Perform reconciliations between internal records and client accounts. + Ensure receivables aging reports are current, reflecting payments, credits, and adjustments accurately. + Record financial transactions including incoming payments, vendor disbursements, and expense submissions. + Support specialized accounting processes such as reviewing statements, preparing invoices, and managing collections. + Conduct ad hoc financial analyses and contribute to special projects requiring strong analytical capabilities. Essential Skills + Experience in accounts receivable, aging reports, and billing collections. + Proficiency in Deltek, particularly transitioning from Vintage to Vantage Point. + Advanced Excel skills, including Vlookups, pivot tables, and data analysis. + 2+ years of accounting experience. + Experience in the AEC industry, accounting, invoice processing, and collections. Additional Skills & Qualifications + Strong interpersonal skills for direct interaction with design leadership. + Ability to adapt to new technologies. + Bachelor's degree in accounting. Work Environment The position is based in a hybrid work setting, with 4 days in the office and 1 day working from home. There is an anticipation of transitioning to 5 days in the office in the future. You will be part of a global architecture and design firm, providing exposure to high-impact projects. Pay and Benefits The pay range for this position is $33.00 - $40.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a hybrid position in New York,NY. Application Deadline This position is anticipated to close on Sep 10, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.