Accounts Receivable Administrator

Location: Lithia, FL
Employment Type: Full Time 
Contract to Hire
Hours: 1st Shift (Hybrid)

Job Summary

We are seeking a detail-oriented Accounts Receivable Administrator to manage check processing, deposits, and customer collections. The ideal candidate will have strong organizational skills and experience handling financial transactions in a professional environment.

Key Responsibilities Check Handling & Documentation

Receive, catalog, and log all checks delivered to the company.

Scan each check, ensuring high-quality, legible digital copies.

Maintain and update a control spreadsheet with key data: check number, amount, receipt date, and processing status.

Bank Deposits & Shipping

Process deposits at respective banks accurately and within established deadlines.

Ship checks to designated banks via FedEx as required, tracking shipments and maintaining detailed records.

Filing & Recordkeeping

Organize and maintain physical files for checks and related documents.

Ensure quick and easy access to records as needed.

Supplier & Customer Communication

Print and send checks for supplier payments on schedule.

Contact issuing entities for unidentified checks to obtain correct processing information.

Make collection calls to customers as requested by the EBS Collection team, ensuring professional and effective communication.

Requirements

Strong attention to detail and accuracy.

Proficient with scanning equipment and Microsoft Excel (or equivalent spreadsheet tools).

Familiarity with banking procedures and deposit processes.

Excellent organizational and recordkeeping skills.

Experience with shipping services (e.g., FedEx) and document tracking.

Effective verbal communication for calls and follow-ups.

Ability to handle printing, mailing, and document preparation tasks.

Experience in customer collections and payment follow-ups.

Preferred Qualifications

Prior experience in administrative, finance, or accounting roles.

Strong communication, coordination, and time-management skills.

System One, and its subsidiaries including Joulé, ALTA IT Services, and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.


#M1
Ref: #223-Eng Orlando

System One, and its subsidiaries including Joulé, ALTA IT Services, TeamPeople, and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.