Description We are looking for an experienced Accounts Payable Specialist with expertise in the construction industry to join our team in Oakland, California. This position offers an excellent opportunity to support dynamic construction projects through administrative and financial responsibilities. The ideal candidate will have a strong background in accounts payable processes and a keen ability to manage vendor relationships effectively. Contract-to-Hire: Accounts Payable Specialist Location: 100% on site in Downtown Oakland, California (Parking is available and near BART) Schedule: Full-Time, M-F About the Role Are you an organized, proactive professional with experience in construction accounting? Do you thrive in fast-paced environments where attention to detail and teamwork are critical? We’re looking for a Contract-to-Hire Accounts Payable Specialist to join our dynamic Finance & Operations team and play a key role in managing financial, contract, and compliance activities for our construction projects. This role reports to the Controller and supports the team by managing invoice processing, vendor administration, contract support, and compliance tracking. What You’ll Do 1. Invoice Processing + Facilitate field staff in approving invoices through Sage 300 Construction + Cross-check contract documentation and project completion percentages against invoices. + Code invoices and ensure supporting paperwork is attached. + Prepare invoices for VP, Construction, for final approvals and process payments after compliance checks. 2. Vendor Administration + Keep vendor records updated, including credit status, authorized purchasers, and contacts. + Monitor shipping tags and include them with invoice approvals. 3. Contract Administration + Collaborate on receiving and monitoring contract packages, ensuring all elements are complete. + Maintain up-to-date contractor insurance, business licenses, and W-9 forms. + Confirm subcontractor compliance with prevailing wage regulations through external consultants before fund release. + Track pre-liens and manage change orders to completion. 4. Budget and Reporting + Input construction transactions into the SAGE JC database. + Assist in preparing quarterly project budget-to-actual reports and ad hoc reports. What We’re Looking For Must-Have Qualifications: + Proven experience in accounts payable or related accounting roles, particularly within the construction industry. + Strong knowledge of prevailing wage compliance and subcontractor management. + Proficiency in SAGE or other job cost-related accounting software. + Excellent communication skills—you’ll frequently liaise with contractors and vendors. + Detail-oriented and capable of managing multiple tasks in a fast-paced environment. Requirements • Minimum of 3 years of experience in accounts payable, preferably within the construction industry. • Proficiency in coding invoices and managing account coding processes. • Knowledge of automated clearing house (ACH) transactions and check runs. • Familiarity with construction project administration and compliance requirements. • Strong organizational skills and attention to detail. • Ability to manage vendor relationships and address issues effectively. • Experience with bid preparation and contract support for RFPs. • Excellent communication skills and the ability to collaborate with cross-functional teams. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .