Reporting to the Assistant Manager, A/P, this position will be responsible for the daily processing and coordination of A/P functions for our BPMC sites. The AP/AR Specialist is responsible for several other general reporting requirements as well as daily activities. This position requires a highly detail-oriented individual with good written and oral presentation capacities, and ability to work within a team. This person thrives in an active office environment and maintains a positive approach to work challenges. This role requires onsite workdays in our San Francisco office. Duties and Responsibilities • Oversee payable records for 35+ properties. • Identify invoices stuck in Yardi exception queues, researching issues such as missing property codes, new vendors, GL codes, or split properties. • Ensure all corrections are updated in Yardi, BOT1, BOT2, and FullServ tasks. • Run analytical reports to monitor inconsistencies in payable records, workflows, and GL codes for marketing/lease-up properties. • Adapt and follow to the new environment in Yardi for #1501HUB, #1520HUB. • Generate financial reports to regularly monitor vendors (e.g., HD Supply, Sherwin Williams, PG&E) to ensure timely invoice approval and payment. • Escalate issues to AP Manager when invoices are stuck in RM/PS queue. • Address urgent, time-sensitive requests from Property Supervisors, Asset Managers, and DevAcct Manager, ensuring no duplicates exist in payable analytics. • Resolve urgent vendor issues and final disruption notices, obtaining login credentials or creating accounts for online payments as needed. • Set up autopay in vendors portal for routine payments and monitor them for timely processing. • Use Payable Analytics report to research and resolve duplicate payments, requesting and following up on vendor refunds as needed. • Work with management on selected vendors to consolidate individual accounts into a master account. • Handle various Accounts Receivable issues: deposit checks, locate the correct bank account, and clarify refund reasons. • Initiate wires and book transfers in Wells Fargo, BofA, US bank for BPMC and mortgage payments after confirming approvals, verifying logs, and securing backup documentation. • Prepare and work on monthly 1504 Analysis worksheet for BRIDGE split properties, upload the CSV file, and initiate wire transfers across three banks. • Process statutory payments, including annual property taxes, unsecured taxes, business license renewal fees, and other mandatory fees, ensuring all proper approvals and backup documentation are confirmed. Requirements • Word processing and spreadsheet experience needed, preferably MS Office suite • 2+ years of AP experience Preferred Qualifications • General knowledge of Yardi • Previous A/P experience with a large volume of payments processed each month on a computerized accounting package Working Conditions • Works in an office environment • Works a standard workweek Physical Requirements • Ability to remain in a stationary (standing and/or seated) position more than half the time • Ability to operate machinery and/or equipment that requires the constant use of hands/fingers/wrists more than half the time • Ability to spend more than half the time viewing computer monitors • Ability to move, lift, carry, push, pull, and place objects weighing less than or equal to 25 pounds without assistance