Job Description
As an Accounts Payable Specialist, you will manage the AP inbox, filter and route invoices for approval, and prepare payment batches. You will cut checks weekly once batches are approved by accountants, publish analytics, and provide check run summaries to management. Additionally, you will consolidate statements to ensure no invoices are missing, contact vendors for missing documents, and download invoices from vendor websites. You will also keep track of various billing cycles to prevent late payments.
ResponsibilitiesManage AP Inbox efficiently.Filter and route invoices to appropriate company for approval.Prepare payment batches once invoices are approved.Cut checks weekly following batch approval by accountants.Publish analytics and provide check run summaries to management.Consolidate statements to ensure no missing invoices.Contact vendors to request missing invoices, W-9, and COI forms.Download invoices from vendor websites.Monitor and track bi-weekly, monthly, quarterly, and yearly bills to avoid late payments.Essential Skills1+ year of Accounts Payable experience OR a Bachelor's Degree in Accounting, Finance, or related field.Basic Microsoft Excel skills (testing required).Experience with processing a high volume of invoices (200+ a week).Comfortability with manual processes.Additional Skills & QualificationsKnowledge in specific software or systems is a plus.Work Environment
The role requires working five days onsite with an 8-hour work day and a 30-minute unpaid lunch break. Flex hours are available from 7 am to 9 am, provided a consistent schedule is maintained daily. The office setting features pit-style cubicles, encouraging collaboration. Free parking is provided in a garage adjacent to the office, located three blocks from the Bethesda Metro.
Pay and Benefits
The pay range for this position is $20.00 - $26.00/hr.
Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Bethesda,MD.
Application Deadline
This position is anticipated to close on Aug 4, 2025.
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\n\nAbout Aston Carter:\n
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
\n\nThe company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
\nIf you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
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