We are currently seeking a full time Reconciliation & Accounts Payable Specialist to assist our accounting department in ensuring financial integrity, resolving discrepancies, and supporting smooth office operations.

Essential Duties and Responsibilities

Reconciliation

● Perform daily reconciliation and posting of billing invoices

● Match invoices by load to warehouse unloading reports

● Scan billing invoices into Edgar software

● Collate and file billing invoices

● Assist with daily and monthly balance sheet reconciliations

● Investigate and resolve reconciling items

Accounts Payable

● Process and post intercompany, freight, and cooperate invoices for payment

● Scan AP invoices into Edgar software

● Support weekly AP check runs

● Research and resolve un-vouched purchase order issues in collaboration with AP and the inventory department

Additional Responsibilities

● Prepare and post daily auto-posting worksheets for sales and inventory transactions

● Provide coverage for receptionist, accounts payable, and accounts receivable as needed

● Maintain a working knowledge of all office roles to provide backup as needed

● Provide support across the office and assist with other duties as assigned

Qualifications & Requirements

● Associate’s degree required; coursework or experience in Accounting preferred

● 1-2 years of experience in a clerical, AP, or accounting support role preferred

● Proficiency in Microsoft Office, especially Excel

● Strong attention to detail and analytical skills

● Excellent verbal and written communication skills

● Ability to manage multiple priorities and meet deadlines

Core Competencies

● Financial Accuracy & Reconciliation

● Time Management & Prioritization

● Attention to Detail

● Communication & Collaboration

● Problem Solving & Initiative

● Software Proficiency (Excel, Edgar, Microsoft Office)

Physical Demands & Work Environment

● Prolonged periods of sitting at a desk and working on a computer

● Frequent use of standard office equipment (computers, phones, scanners)

● Occasional lifting of up to 25 pounds (files, boxes, etc.)

● Fast-paced, team-oriented work environment

EEO Statement

Sheehan Family Companies is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees regardless of race, gender, sexual orientation, religion, age, disability status, or veteran status.