The Accounts Payable Specialist is responsible for executing day-to-day accounts payable activities to ensure timely, accurate, and compliant processing of transactions. This role handles complex AP tasks including vendor management, utility invoice tracking, reconciliations, and tax-related reporting. The specialist works independently on routine tasks, collaborates across departments to resolve discrepancies, and ensure financial integrity. \n

Essential Duties and Responsibilities\n

Accounts Payable\n\nPrepare invoice batches and enter invoices into the AP system. \nVerify invoice approvals and general ledger coding in accordance with company policy. \nManage vouchering of product receipts and freight; report discrepancies to inventory management. \nSet up and maintain vendor records.\nResearch and resolve vendor inquiries and statement discrepancies; partner with vendors to reconcile terms and payments.\nManage utility invoices for all corporate locations, including account setup, dispute resolution, tracking, and timely entry. \nTrack, prepare, and process income tax payments.\nCalculate and accrue sales\/use tax as needed. \nProcess weekly payments, including ACH, checks, and wires. \nVerify and report credit card expense receipts. \nPerform daily bank deposits and retrieve mail.\n\n

General Accounting and Audits\n\nParticipate in year-end sales\/use tax audits.\nManage W-9 collection and tracking for 1099 year-end reporting per IRS guidelines. \nReconcile inventory balances to the general ledger. \nPerform detailed general ledger account analysis and reconciliations for accounts payable transactions and un-invoiced receipts. \nPrepare and validate monthly AP accruals; assist with month-end closing activities.\nMaintain accounts payable retention in compliance with IRS regulations. \n\n

Education and Experience\n\nHigh school diploma; Associate degree in accounting strongly preferred. \nMinimum 3 years of experience including sales\/use tax accruals and 1099 processing. \nFamiliarity with inventory reconciliation and general accounting practices. \nProficiency in Microsoft Excel; experience with Google Suite preferred. \nStrong problem-solving skills, analytical thinking, and ability to exercise judgement. \nHighly organized with the ability to prioritize and manage multiple tasks independently. \nExcellent communication skills with the ability to handle sensitive information with discretion. \nAbility to work extended hours during month-end and year-end as needed.\n\n

Physical Requirements \/ Work Environment\n

The physical demands required to perform the essential responsibilities of this position are as follows. \n

Reasonable accommodations, if necessary and\/or as required by law, will be made available.\n\nRegularly required to sit, use hands, talk, and hear; occasionally required to lift up to 15 pounds. \nClose vision required for computer and document work.\nFrequent use of computers and standard office equipment. \nThis position works in a standard office environment. \n\n

Affirmative Action \/ EEO Statement\n

Batteries Plus is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all associates and applicants. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, genetic information, or any other legally protected status.