This position is responsible for handling +150 ADI Discount and Net Vendors with a daily interaction with 120 ADI Branches, by working with receiving, Sales Reps and Branch Managers, Purchasing, Finance and Pricing Department. 

The focus is to maintain a relationship and a good customer service by providing support on the vendor resolution required issues, inquiries and problems related to the account with ADI. 

Accounts payable department oversees invoice processing for +1,200 ADI Net and Discount Vendors with around a volume of 60K invoices per month, we provide an exceptional communication with internal and external stakeholder on matters focus to build and maintain a good relationship.       

ADI is the leading global wholesale distributor of security, AV and low-voltage products for licensed contractors. We’re committed to offering the best products and technologies from top brands, the service and assistance for every project, and the resources and tools for business growth so that our customers can spend their time where it matters most. It’s why professionals count on ADI for everything they need to get the job done. ADI have +2700 team members, +200 location in 17 countries, with +100K active customers

JOB DUTIES:

AP Resolution:  Daily follow up by aging on the assigned invoices/records that need to be resolved Items N/R and Item Discrepancies (shortages) Dup Shipment and Qty Discrepancy Cancelled PO and Cancelled Items Drop Shipments (Cancelled PO's and Duplicate Shipments) Licenses Repairs Duplicate Billing Over shipments Pricing Discrepancies Freight Problems Tax Issues (US & CAN) Debit Collection Return material authorization (RMA) Credits Memos Disputes and Claims Follow tight the 10-day resolution process to resolved/paid invoice Ensure all SOX key controls are adhered to policies and procedures Maintain process requirements by following data program techniques and procedures Manage & reconcile vendors accounts: Request and reconcile in a monthly basis the statements to the assigned vendors (TOP/CRITICAL vendors should be worked as a priority) Research, resolve and communicate all disputes/discrepancies or outstanding balances on vendor accounts, including telephone or email correspondence. GRNI reconciliation: Review and resolved the open receivers report for assigned vendors, focus on aging and highest amounts. Make sure all goods receipts are reviewed, request invoices copies and propose a write off of receivers not owed to vendors. Discount Vendors (short Terms) should be worked as a priority. Trial Balance Ensure report is reviewed on a weekly basis for each open vendor. Make sure all debits are collected during the current month to avoid invoices are held for negative balances.  Supplier Support: Host weekly vendor meetings to resolve outstanding issues. Negotiate with suppliers about outstanding balances Be active on the customer service front and be quick and accurate with communication Responding all Vendor calls and emails directly, with AP inquiries, payment status and account statements received in the Personal Mailbox.  Personal Interaction with AR Reps on the vendor’s sides Actively participates in the 5S +1 Program, which is a critical business objective, ensuring compliance with the program regulations and carrying out the activities that are required as Auditor, Coordinator, Leader or member of the committee.  Actively participates in the Safety and Environmental Systems, ensuring compliance with the system requirements and carrying out the activities in which it is involved.  Performs work assignment in a safe, efficient, and ethical manner.  Develops other activities assigned by management to support business operations. Ensure the effectiveness of the quality management system and the availability of the resources necessary to achieve it.  Conduct in accordance with the guidelines of the quality policy and ensure that it is communicated and understood at all levels. Define quality objectives, communicate them to all applicable levels and actively participate in achieving them.

YOU MUST HAVE:

4-5 years of experience in Accounts Payable  Fluent English written, oral and speaking (Intermediate advanced +) Strong Microsoft office skills- Excel advanced is required Strong customer and negotiation skills Strong organizational, analytical and account reconciliation skills.

WE VALUE:

Knowledge end to end understanding of accounts payable process Organized with a strong sense of priority and commitment to deadlines. Standard of excellence as it relates to timeliness, integrity, and work ethic Ability to multitask, adapt to and operate in a fast-paced, changing environment. Demonstrated ability to deliver complex solutions without supervision ERP Knowledge P21, JDE, SAP, ADONIS, BPCS, as a plus EPICOR 21 Ability to work with vendors and employees at all levels of the organization promptly and professionally. Effective communication skills, both written and oral required. 

WHAT'S IN IT FOR YOU?

    • Benefits that go beyond Mexican labor law, ensuring your well-being and peace of mind.
    • A collaborative and inclusive work environment where your contributions are valued.
    • Opportunities for continuous professional growth and skill development through training, mentoring, and challenging projects.
    • Access to cutting-edge tools, resources, and a supportive team to help you excel.
    • The chance to work with a global, innovative company shaping the future in its industry.

 

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