Your Role in HEINEKEN
As an Account Payable Manager, you will be responsible for overseeing all accounts payable activities for the Company and leading the AP team. This role includes performing payment disbursements and managing the AP invoice team to ensure accurate invoice processing, timely clearance of vendor invoices, and adherence to company guidelines.
Key responsibilities include conducting timely reconciliations with key vendors, preparing and reviewing monthly balance sheet reconciliations for accounts payable aging, GRIR (Goods Received Invoice Received) clearing, prepayment accounts, and ensuring timely payment to vendors.
Additionally, the AP Manager is responsible for developing, implementing, and ensuring adherence to company policies and procedures related to accounts payable, while maintaining compliance with procure-to-pay (PTP) controls.
1. Oversee the AP Process and Supervise the AP Invoice Team
Oversee all aspects of accounts payable, including invoice processing and payment operations, while supervising and supporting the AP invoice team to ensure accuracy, efficiency, and compliance with company policies.
Oversee the 3-Way Match Process: Ensure accurate matching of invoices, purchase orders, and receiving reports, resolving any discrepancies to maintain payment accuracy and compliance.
Provide training and mentorship to AP team members on processing procedures and best practices.
Stay informed on industry trends, regulatory changes, and new technologies to continuously improve AP processes.
2. Payment Processing & Reconciliation
Manage payment runs, ensure the accurate and timely processing of all payments.
Ensure accurate and timely payment processing and reconciliation of accounts payable transactions.
Reconcile payment accounts, including bank reconciliations, to ensure all payments are accurately recorded in the general ledger. Investigate and resolve discrepancies between payments and financial records.
3. Manage AP Month-End and Year-End Close
Ensure the timely and accurate closing of the accounts payable ledger, including reconciliations and accruals, during month-end and year-end close processes.
Coordinate with the GL team to ensure all AP data is accurately reflected in financial statements and reports.
4. Monitor Key AP Metrics
Track, analyse, and report on key performance indicators (KPIs) for AP team.
5. Drive Process Improvement
Identify opportunities for process improvements and automation to enhance efficiency, reduce costs, and minimize manual intervention in AP processes.
Requires collaboration with all departments including Digital & Technology (D&T), Procurement, Supply Chain, etc.
6. Support and Review Framework Updates to Align with Current Dynamics and Heineken Policies
Require collaboration with Procurement to implement new initiatives and the purchasing policy framework.
7. Ensure Compliance and Internal Controls
Establish and maintain strong internal controls to prevent fraud and ensure compliance with company policies, procedures, and regulatory requirements.
Regularly review and update AP policies and procedures to align with best practices and changing regulatory landscapes.
Note: This is a fixed term role with 1-year contract.
Requirements
Level of Education
Degree in Business Management / Financial Degree
Field of Education
Accounting / Finance / CTIM / ACCA / MIA / MICPA / CPA / CIMA or other equivalent
Years of Experience (including Management Experience)
Minimum 5 years of working experience in a similar role in F&B or FMCG industry. Experience in a public listed company is an added advantage.
Language Requirement
Spoken: English, Bahasa Malaysia, Mandarin
Written: English and Bahasa Malaysia
Specific Knowledge/Skills
Proficient in ERP systems; SAP knowledge preferred.
Computer literate (MS Excel, Word, and PowerPoint).
Strong in SAP AP module.
Overall knowledge in SAP FI module will be an added advantage.
Familiarity with Malaysia SST rules.
Functional Competencies
Resourceful, meticulous, and possess strong analytical skills.
Good communication and interpersonal skills.
Ability to plan and manage time independently without close supervision in delivering key accountabilities.
Team player.
Initiative.
Customer Focus.