Overview Effectively manage communications and tasks using Microsoft Outlook. Build strong vendor relationships by reconciling invoices and supporting accurate, timely payments. Act as a liaison to ensure compliance with accounting policies and procedures. Maintain organized filing systems and provide audit support. Assist with invoice printing, matching, and processing. Responsibilities Essential Duties and Responsibilities include the following. Other duties may be assigned. Utilize Microsoft Outlook to manage day-to-day communications, send professional correspondence, set reminders, and organize tasks effectively. Must demonstrate strong organizational skills and attention to detail in email management. Develop and maintain strong partnerships with vendors to facilitate smooth business operations. Reconcile invoices, identify discrepancies or inconsistencies, and take proactive steps to resolve any issues related to billing. Collaborate with the A/P team to ensure accurate record-keeping and timely payment processing to maintain positive vendor relationships. Serve as a liaison to effectively communicate and coordinate accounting policies, practices, and procedures with various stakeholders, including department heads, managers, and vendors. Ensure adherence to company policies and compliance with relevant regulations. Maintain multiple filing systems and provide documentation and support during internal and external audits. Create purchase orders to match and process service invoices, ensuring timely payment and accurate financial records. Qualifications To perform the job successfully, an individual should demonstrate the following competencies: Analytical - Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs work flows and procedures. Organizational Support – Team player who follows policies and procedures; Completes administrative tasks correctly and on time; supports organization's goals and values; Benefits organization through outside activities. Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Develops realistic action plans. Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality. Quantity - Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works efficiently with accuracy. Dependability - Follows instructions, responds to management direction; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan. Team Player – Ability to work with others on the team to accomplish tasks at hand. Education and/or Experience High school diploma required. 2+ years of resort Accounts Payable or resort accounting experience preferred. Language Skills Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or team members of organization. Mathematical Skills Ability to calculate figures and amounts such as discounts, taxes, commissions, and percentages. Reasoning Ability Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Computer Skills To perform this job successfully, an individual should have proficient knowledge of Microsoft Outlook. Additional use of Microsoft Nav, Excel, OneNote, Adobe Acrobat, and Concur will be necessary. Physical Demands The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the team member is regularly required to sit for long periods of time. The team member is frequently required to use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The team member is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The team member must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. Work Environment The work environment characteristics described here are representative of those a team member encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Ability to work in a fast-paced environment with distractions. While performing the duties of this job, the team member is occasionally exposed to the risk of electrical shock, the risk of radiation and vibration. The noise level in the work environment is usually moderate. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Boyne will provide reasonable accommodations to qualified persons with known disabilities to allow an individual to perform the essential functions of his or her job, as required by law. If you believe you require reasonable accommodation you should let your supervisor or human resources representative know as soon as possible.