Job Title: Accounts Payable Specialist
Job Description

The Accounts Payable Specialist is responsible for processing all incoming payments and validating them through accounting software. This role involves managing checks received by mail and utilizing remote desktop scanners for deposits, ensuring that physical visits to the bank are not necessary. Additionally, the specialist will track aging and collection efforts for overdue payments across multiple companies.

ResponsibilitiesProcess incoming payments and validate them through accounting software.Manage checks received via mail and utilize remote desktop scanners for deposits.Track aging and collection efforts for overdue payments with specified benchmarks.Distribute invoices based on PDF company or billing address, ensuring proper delivery to mail or online portals.Handle invoice processing for Diamond Ground Products, managing 35-55 invoice sales per day.Facilitate invoice processing for WSI Weld Logic, including managing spikes in orders at the end of the month.Process payments and correlate them with billing, handling up to 90 customer payments weekly.Utilize Macola and Genius ERP software for efficient invoice and payment processing.Spend time on collection calls to ensure timely payment from clients.Essential SkillsProficiency in accounts payable and invoice processing.Experience with ERP systems such as Macola and Genius ERP.Strong accounting and invoicing skills.Ability to manage multiple entities in a manufacturing context.Additional Skills & QualificationsExperience in manufacturing is a plus, but not required.Strong collections skills and ability to manage multiple entities.Work Environment

This position is based in-office from Monday to Friday, with working hours ideally from 7 AM to 4 PM, though flexible start times are available. The role is contract-to-hire, requiring a high level of attention to detail and organization. The work environment is fast-paced, requiring the ability to pivot quickly between customer calls, payment processing, and handling internal interruptions from the sales and shipping teams. The team is small, so attendance and workload coverage are crucial. The supervisor is more introverted, necessitating someone who is focused and can manage multiple accounts across various companies.

Pay and Benefits

The pay range for this position is $26.00 - $27.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Newbury Park,CA.

Application Deadline

This position is anticipated to close on Aug 5, 2025.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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