Job Description:

SUMMARY

This position is responsible for performing non-routine, moderately complex accounts payable/receivable functions. Pays bills for the organization and maintains the accounts payable ledger and/or processes and corrects billing records, credit and collection activities and maintenance of the accounts receivable ledger. Analyzes and processes transactions. Role could be performed by an employee with a minimum of a high school education or equivalent.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Process inventory invoices for payment using 3-way match of PO, receiver, and invoice ensuring all appropriate documentation and approval

Process non-inventory invoices ensuring all appropriate documentation, coding, and approval

Help prepare monthly AP accrual

Prepare checks weekly, matching invoices, obtaining signatures for checks if needed, and distributing checks accordingly

Maintain files and documentation thoroughly and accurately

Verify daily inventory receiving transactions

Assist with Month End close and prepare reconciliations of payables

Year-end 1099 Filing

Respond to vendor inquiries and review AP statements for discrepancies, past dues, etc.,

A/R invoicing

Respond to customer requests for invoice copies

Participate in annual physical inventory

Other duties as assigned

QUALIFICATIONS

The requirements listed below are representative of the knowledge, skill, and/or ability required to perform this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and Work Experience

High school diploma or equivalent required, associate’s degree in accounting preferred

3+ years of full cycle AP experience required, preferably in a manufacturing environment

Job —Specific Knowledge

To perform this job successfully, the individual needs to demonstrate knowledge of these areas as they relate to the primary functions of the job.

Knowledge of basic accounting procedures

Proficient in Microsoft Office to include Word, Excel (v-lookups, pivot tables), and Outlook

Strong analytical thinking, problem solving skills and an aptitude for detail and strong organizational abilities a must

Must possess key leadership qualities, including flexibility, reliability, self-starter and effective team player and communicator

A positive attitude focused on understanding, anticipating and responding to the needs of our customers, both internal and external to the department and company

Ability to handle multiple tasks simultaneously

Willing and able to work overtime when necessary to meet financial reporting deadlines

PHYSICAL DEMANDS & WORK ENVIRONMENT

The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

While performing the duties of this Job, the employee is:

Perform activities including bending, stooping, standing, walking

Stand and walk from one (1) to two (2) hours per day

Climb up and down stairs four (4) to six (6) times per day

Operate common office equipment, i.e. PC, phone, copier, printer, fax

Work in climate-controlled environment

Work occasionally in climate-controlled plant, specifically during physical inventory count

Travel infrequently by various means of transportation, including car, train, bus, plane

Hours of Work

7:30 AM – 4:30 PM