Job Title: Accounts Payable Associate Job Description As an Accounts Payable Associate, you will play a crucial role in the financial operations by preparing invoices for payment, answering vendor inquiries, and maintaining accounting ledgers. This position requires a strong attention to detail and the ability to work collaboratively in a team environment. Responsibilities + Prepare all invoices for payment. + Answer vendor inquiries promptly and professionally. + Prepare accounts payable checks, EFTs, and online payments. + Reconcile processed work by verifying entries and comparing system reports to balances. + Charge expenses to accounts and cost centers by analyzing invoice/expense reports and recording entries. + Pay vendors by monitoring discount opportunities, verifying federal ID numbers, scheduling and preparing checks, resolving purchase order, contract, invoice, or payment discrepancies and documentation, ensuring credit is received for outstanding memos, and issuing stop-payments or purchase order amendments. + Pay employees by receiving and verifying expense reports and preparing checks. + Maintain accounting ledgers by verifying and posting account transactions. + Verify vendor accounts by reconciling monthly statements and related transactions. + Maintain historical records by scanning and filing documents. + Coordinate bank activities relating to payables. + Place orders for office supplies and maintain proper inventory levels. + Protect organization's value by keeping information confidential. + Assist the Controller in special projects, accounts receivable, and perform administrative duties. + Work collaboratively in a team environment with a spirit of cooperation. + Respectfully take direction from the supervisor. + Provide internal and external customer support by phone, email, and messaging. + Perform other duties as assigned. Essential Skills + Administrative support + Data entry + Customer service + Proficiency in Microsoft Office + Experience with accounts payable + QuickBooks proficiency Additional Skills & Qualifications + Attention to detail + Organized and analytical + Proficient math skills + Excellent customer service + Effective communication skills + Technology skills: Microsoft Teams, Great Plains Dynamics, QuickBooks Desktop + Ability to learn new software + 1-5 years of administrative experience in a similar role + Experience with accounts payable preferred + Associates or Bachelor's degree in accounting, finance or related field, or equivalent combination of education and experience + Direct communication style and ability to work independently Work Environment You will be part of a team including a controller, accounts receivable, outsourced bookkeeping, and accounts payable. The role requires working onsite three days a week in Portland (NE Portland) and other days in Tualatin. Pay and Benefits The pay range for this position is $25.00 - $30.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Tualatin,OR. Application Deadline This position is anticipated to close on Aug 29, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.