Job Title: Accounts Payable Associate
Job Description

We are seeking a dedicated Accounts Payable Associate to support the Accounts Payable department with full cycle support, including invoice processing and payment management. This role requires a professional who can ensure efficient and accurate processing of vendor invoices and payments while maintaining seamless workflow in coordination with the Accounts Payable Supervisor.

ResponsibilitiesReceive and process vendor invoices within 48 hours of receipt.Validate accurate general ledger account coding and data entry.Obtain proper invoice approval using INDEX software.Research and respond to email inquiries within 48 hours, depending on urgency.Acquire and archive required documentation from vendors, such as W-9 and ACH information.Review and reconcile vendor statements, resolving outstanding items.Maintain proper storage of payable items using the INDEX imaging system.Clear portals and reconcile the aging report weekly.Coordinate with the Accounts Payable Supervisor to provide seamless AP workflow.Prepare accounts payables for weekly and daily payment cycles as required.Apply manual payments and drafts to invoices.Process payments timely via corresponding payment methods.Handle voids, stop payments, and resolve payment issues or status inquiries.Process and resolve daily bank exception reports before bank cut-off times.Manage CorPay enrollment updates.Maintain the vendor database, including vendor additions and changes.Perform IRS vendor TIN matching and store information appropriately.Collaborate to develop and implement an Enterprise Vendor solution for all departments.Assist with the discovery and development of an AI OCR AP solution for transaction entry automation.Assist clients and managers with questions about expenses and vendors.Participate in special projects as assigned.Contribute to month-end reporting tasks using a team approach.Conduct weekly and monthly accounts payable reconciliations.Work with vendor statements and adhere to ethical business practices.Perform other duties as assigned.Essential SkillsExperience in Accounts Payable or similar field.Knowledge of accounts payable and accounting principles.Proficiency in financial software usage.Excellent organizational and time management skills.Attention to detail and strong problem-solving abilities.Effective communication skills with customers and vendors.Interpersonal skills for teamwork.Flexibility and adaptability to changes in priority.Understanding and experience with INDEX and Great Plains accounting software.Ability to thrive in a fast-paced environment.Additional Skills & QualificationsExperience with Microsoft Excel and Microsoft Office.Knowledge of accounts receivable, purchase orders, and three-way matching.Customer service experience.Invoice reconciliation skills.Work Environment

The position is onsite at our headquarters in Collierville, TN. The work environment is fast-paced and dynamic, requiring adaptability and strong communication skills.

Pay and Benefits

The pay range for this position is $26.00 - $26.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Collierville,TN.

Application Deadline

This position is anticipated to close on Aug 27, 2025.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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