Your Role:

We are seeking a detail-oriented and highly organized Accounts Payable Associate to join our global finance team. This role will be responsible for processing high-volume, complex accounts payable transactions across multiple legal entities and jurisdictions, ensuring compliance with internal policies, external regulations, and Sarbanes-Oxley (SOX) requirements. The ideal candidate will thrive in a fast-paced, multinational environment and contribute to the efficiency and accuracy of our global procure-to-pay process.

Your Opportunity:

Invoice Processing & Compliance: Accurately process a high volume of accounts payable transactions through Coupa, ensuring compliance with company policies, local regulatory requirements, and internal approval workflows. Multi-Entity Invoice Management: Manage invoice processing for a complex organizational structure, including multinational and multi-subsidiary operations. Ensure accurate GL coding, cost center allocation, and entity-level classification in accordance with accounting standards and corporate structure. Payment Execution: Prepare, review, and process weekly payment batches through Coupa and global banking platforms, ensuring accuracy and timely execution across multiple currencies and jurisdictions. Knowledge and Application of Tax Structures: Record and apply VAT/GST, vendor withholding tax and sales and use tax to applicable invoices. Inbox Management & Vendor Communication: Monitor and manage the centralized AP email inbox. Respond to internal and external inquiries in a timely manner and follow up on outstanding issues with vendors and internal stakeholders. Cross-Functional Collaboration: Work closely with the Accounting, Financial Planning & Analysis (FP&A), and Procurement teams to ensure accurate expense recognition and proper invoice coding, particularly during month-end and quarter-end close activities. Discrepancy Resolution: Investigate and resolve invoice discrepancies, payment issues, and vendor disputes while maintaining strong vendor relationships and ensuring minimal disruption to operations. Vendor Master Data Maintenance: Onboard, maintain and update vendor records, including banking information, tax documentation (e.g., W-9s), and contact details. Ensure data accuracy, completeness, and compliance with data privacy regulations (e.g., GDPR). Regulatory Reporting: Coordinate the issuance of annual 1099 forms to qualified vendors in accordance with IRS regulations and company timelines. Process Optimization - Actively participate in process improvement initiatives aimed at streamlining the procure-to-pay workflow, increasing automation, and enhancing controls. Internal Controls & Compliance: Ensure adherence to internal control policies and SOX compliance by documenting processes, maintaining audit trails, and supporting internal control testing efforts. Audit Support: Provide documentation and support for quarterly reviews, year-end audits, and regulatory examinations conducted by internal and external auditors. Bank Account Administration: Assist with the maintenance and setup of global corporate bank accounts, including Know Your Customer (KYC) documentation and compliance requirements. Integration Support: Participate in the financial integration of newly acquired entities and the setup of newly established subsidiaries globally, ensuring AP processes are effectively implemented and aligned with corporate standards.

What You'll Need:

2 + years of experience in a high-volume, complex AP environment is required Proficient in Microsoft Excel Experience with multinational corporate environment. Experience with ERP systems (e.g., Oracle, SAP, NetSuite) and P2P platforms (e.g., Coupa) strongly preferred Highly motivated and detail-oriented individual who works well in a fast paced, time-sensitive environment Strong understanding of GAAP, SOX, and internal control principles High attention to detail, excellent organizational skills, and ability to manage competing priorities Strong communication and interpersonal skills with the ability to work across departments and geographies Proficiency in Microsoft Excel and other Microsoft Office applications Familiarity with foreign currencies, intercompany transactions, and international banking practices is a plus Must be a team player who can work both independently with minimal supervision and collaborate effectively in a team-oriented culture

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