#LI-AS1d Summary/Objective: 

The Accounts Payable (AP) Analyst provides direct support for processing the day-to-day accounts payable activities.  This role ensures accurate and timely processing of invoices, payments, vendor management, and invoice processing, while maintaining compliance with financial policies and regulations. This position requires strong attention to detail and the ability to manage vendor relationships effectively.

Essential Functions: 

Vendor Management

Maintain the Vendor Master File for the setting up of new vendor suppliers according to their classification, reporting status, banking details and payment method of choice Communicate with vendors regarding payment status and inquiries

Reconciliations

Investigate and resolve discrepanciesReconcile AP transactions and reportsPrepare and analyze the AP aging reports, further in charge in maintaining a clean AP ledger.

Invoice Processing

Research, reviews, and corrects (as necessary) open vendor invoices with the help of internal and external customersCoordinating with the AP Team to ensure efficient and accurate processing of invoices and its payment.Assist with ad-hoc projects

Audits

Coordinate AP related audit request for annual financial statement audits, lender audits, and sales and use tax audits.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Additional Responsibilities

Safety Know and follow North Shore Health rulesFollow North Shore Health dress and hygiene policiesDemonstrate proper use of equipmentReport equipment needs or repairsFollow North Shore Health smoking policiesUse required protective equipment (as needed during center visits)Follows infection control standards, policies and proceduresResident Rights Know Resident RightsHelp the residents/patients exercise and/or protect their rightsMaintain confidentiality of resident/patient and employee information HIPAA Follow and adhere to North Shore Health’s policies and procedures implementing HIPAA requirements for the privacy and security of protected health informationUse and/or disclose only minimum amount of Protected Health Information necessary to complete assigned tasks Report all suspected violations of company’s HIPAA policies or procedures to North Shore Health Compliance Department.Work Environment/Physical Requirements

The responsibilities of this position may involve travel and physical activities including standing, occasional lifting (up to 50 pounds unassisted), bending, stooping, pushing, pulling, and twisting.  All employees when visiting centers may be required to provide lifting and transfer assistance to residents.  Lifting and/or transferring some residents will require use of a lifting device and /or assistance from other staff. 

Required Education and Experience

Associate or bachelor’s degree in accounting, Finance, Business Administration, or a related field (or equivalent experience).Minimum of 3 years’ experience in accounts payable and at least 1 year of experience as an analyst preferable.Hands-on experience with invoice processing and vendor managementParticipation in month-end and year-end close processesStrong analytical skills, communication and time management skillsStrong Excel skills (e.g., VLOOKUP, pivot tables)Preferred Education and ExperienceExperience with Chrome River (employee expense application tool) and Stampli (invoice processing application tool)Benefits:

We offer a comprehensive benefit packages which includes:

Health insurance for full-time employees starting the first of the month following 30 days of employmentDental and vision insurance for full and part-time staff401(K) Program for full and part-time staff6 paid holidays plus one floating holiday for full-time staffCompany paid life insurance for full-time staffVoluntary life and disability insurance for full-time staffPaid Time Off