Job Title: Accounting Specialist

Job Description

In this role, you will contribute to various financial and administrative functions that support the broader operations of the organization. You’ll be involved in tasks related to billing, tracking financial data, and coordinating with internal and external stakeholders. The position also includes maintaining project-related documentation and assisting with general financial workflows.

Responsibilities

Support the creation and distribution of financial documentsMonitor incoming payments and assist with related follow-upsMaintain and update project-related records and formsAssist with coordination of external partner transactionsHelp prepare authorization documents for project activitiesContribute to tracking financial commitments and schedulesReconcile internal data with project-related financialsParticipate in periodic financial reporting activitiesOrganize and maintain relevant documentation and correspondenceCommunicate with team members regarding financial and operational mattersProvide general support to finance and leadership teams as needed

Essential Skills

Proficiency in accounts receivable and accounts payable processes.Experience with QuickBooks.Strong skills in reconciliation, invoicing, and general ledger management.Knowledge of bookkeeping and finance principles.Competence in purchase order and invoice processing.Proficiency in Microsoft Excel.Experience with month-end and bank reconciliation.Ability to manage collection and journal entry processes.

Additional Skills & Qualifications

Associates or Bachelor in Accounting or Finance preferred, but relevant experience can substitute.Experience in a heavy AR-related role.

Work Environment

The work environment is dynamic and collaborative, requiring effective communication with project managers and administrative staff. The role involves working with technologies such as QuickBooks and Microsoft Excel, offering an opportunity to contribute to the financial success of our projects. Dress code is business casual, and the position may require occasional overtime during peak reporting periods.

Job Type & Location

This is a Permanent position based out of Albany, New York.

Pay and Benefits

The pay range for this position is $55000.00 - $60000.00/yr.

• Employer paid health insurance premiums.
• Paid time off (Vacation, sick leave, and holidays).
• 401K plan participation after 1 year.

Workplace Type

This is a fully onsite position in Albany,NY.

Application Deadline

This position is anticipated to close on Sep 19, 2025.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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