Description Position at B&L Sheet Metal

 

Accounting & Office ManagerPosition IdentificationFLSA Status: ExemptReports to: Operating Unit President Position ObjectiveThe basic function of the Accounting & Office Manager is to ensure all office administration items are handled appropriately and to function as the Accounting and Human Resources representative. This position will handle all departmental needs relating to production, service, sales, or general accounting and assist all departments as necessary with reports, administrative paperwork, project related documentation, and billings. This role will manage and support all administrative functions including Payroll, Accounts Receivable, Accounts Payable, Human Resources and any other administrative duties. PayrollAdminister in-house union payroll for the business unit, including all monthly, quarterly and annual tax filing.Prepare weekly funding reports to fund payroll bank accounts.Coordinate year-end processing to include supplemental payrolls and W2s as needed.Maintain confidentiality with a high level of integrity.Accounts Receivable & Accounts PayableCreate customer invoices and record cash receipts.Monthly AIA billings (construction percentage of completion contract billing). Collect lien waivers when required.Manage collection procedures.Create vendor purchase orders, receive delivery confirmations, and scan documentation into the system for payment.AccountingResponsible for tax compliance with all federal, state, local, payroll and other applicable taxes.Post inventory taken to jobs into the accounting system.Manage Fixed Assets to track additions and disposals.Maintain and manage all operating leases and vehicle license registrations.Manage company charge accounts (credit cards, fuel cards, store accounts, etc.)Assist Regional and Corporate offices with internal and/or IRS procedure, and accounting audits. Month End CloseShort TermRecord all General Ledger adjustments on monthly basis (depreciation, prepaid, etc.).Record all Intercompany Transactions and Allowance Reserve.Complete the bank account reconciliation.  Long TermReview Indirect and SGA Accounts for Unusual/Excessive ActivityAttend monthly CTC (cost to complete) meetings record any project adjustments that are needed processing changes before month end. Prepare and record all project related accruals (Payroll Accrual, Uninstalled Materials, Revenue Accrual, etc.) Record Over/Under Billed and Over/Under AbsorbedRun CPR (contract profit reports more commonly known as work in progress) and Balance to the GL and reconcile with regional controller.Adhere to All Appropriate Closing Dates to ensure that the approved control procedures are being followed.Management The Accounting & Office Manager will be responsible for managing the Human Resources/Office Administrator. Those duties are listed below. General Office Administration: Operate Telephone and Direct Calls, Greet Visitors and Direct Customers/Vendors, Incoming/Outgoing Mail and Shipments, Transcription/Proofreading, Maintain Calendars, Files and Office Records, Prepare Sales & Service Reports, and any other General Office tasks assigned to the Office Administrator.Human Resources: Recruiting, Onboarding, New Hire Paperwork, Employee Records, Benefits Enrollment, Handbook, LOA, Employment Verifications, Compliance with AAP, EEO, Vets-100A, and OFCCP guidelines, Annual HR Report, and any other Human Resources tasks assigned to the Human Resources Administrator. Knowledge, Skills & Experience (Essential) B.S. or B.A. in accounting2-4 years of accounting experienceKnowledge of payroll-related practices and procedures or ability to research/ask for helpWorking knowledge of Generally Accepted Accounting Principles, knowledge of manual and automated accounting systemsKnowledge of computer systems, Word, Excel and proficiency using 10-key adding machineAbility to handle multiple tasks Key Competencies  Excellent communication skillsSound problem assessment and problem-solving skillsAbility to make decisions and ascertain when an issue needs escalation.Well organized; Adept at planning work and managing timeExtreme attention to detail and high level of accuracyInitiativeintegrityAdaptabilityWillingness to learnTeamwork and collaborationOccupational Health and Safety Compliance with workplace policies and procedures for risk identification, risk assessment and risk controlActive participation in activities associated with the management of workplace health and safetyIdentification and reporting of health and safety risks, accidents, incidents, injuries and property damage at the workplaceCorrect utilization of appropriate personal protective equipment Physical surroundings: Frequently exposed to fumes or airborne particles, moving mechanical parts and vibration. The employee is occasionally exposed to a variety of extreme conditions at construction job sites. The noise level in the work environment and job sites can be loud. Physical Effort:  Climb ladders; Work on rooftop and open field sited projects – requiredSitting, standing, light lifting, up to 50lbsDomestic/International Travel: 25-50%Extensive Hours:  Not subject to overtime

 

 

The above statements are intended to describe the general nature and level of work being performed by persons assigned to this position. They are not intended to be an exhaustive list of all associated responsibilities, skills, efforts or working conditions. Tecta America reserves the right to change, amend, add, delete and otherwise assign any and all duties, responsibilities and position titles as it deems necessary to meet the needs of the business.  Tecta America is an Equal Opportunity Employer.