Job Posting Title:

Academic Program Coordinator - Office of Undergraduate Research

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Hiring Department:

Undergraduate College

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Sep 01, 2025

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

The Office of Undergraduate Research (OUR) supports student engagement in the research and creative activity of the university. For more information about OUR, visit https://undergradcollege.utexas.edu/our.

Must be eligible to work in the United States on a full-time basis for any employer.

Purpose

The program coordinator will connect undergraduates with potential faculty research mentors, with a focus on increasing access to research for students with financial barriers. The program coordinator will support the OUR by providing program-related support as part of the OUR team and carrying out administrative tasks related to student research courses as well as business functions.

Responsibilities

Undergraduate research placement: Communicate with students to determine their research interests and goals, and work to connect them with UT faculty research mentors and research assistantship funding. Communicate directly with faculty and staff contacts regarding student research assistantship placement and funding.

Undergraduate research events and activities: Contribute to the planning and execution of OUR events and activities, including the Texas Student Research Showdown, Longhorn Research Poster Session, the UT Co-Op George H. Mitchell Award, the Research Recognition Reception, Summer Research Scholars programming, undergraduate research scholarships, and undergraduate research course credit. Perform administrative functions including scheduling, purchasing, updating web content, and event planning and coordination.

Communications and logistics: Manage the general OUR email account and serve as a first line of communication for inquiries about undergraduate research from students, staff, and faculty. Communicate with faculty teaching OUR courses. Manage email listservs and Canvas rosters. Assist in scheduling and logistical planning for OUR events, including student advising, outreach activities, and info sessions.

Budget and grades: Manage expense forms and supply orders, track expenditures on OUR accounts and OUR scholarships, and perform other tasks as assigned. Assist with registration management and grade reporting for OUR courses. Communicate grade reporting deadlines to faculty. Track and help resolve incomplete grades.

Other duties as assigned.

Required Qualifications

Bachelor’s degree and experience engaging in research or creative activity. At least three years working with college students. Outstanding written and oral communication skills. Excellent interpersonal skills, and experience working with faculty. Demonstrated attention to detail. Excellent organizational skills, and the ability to manage multiple projects, student cases, and outreach to faculty. Professional demeanor. Demonstrated commitment to undergraduate education and a proactive approach to helping students work toward educational goals. Equivalent combination of relevant education and experience may be substituted as appropriate.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Master’s degree. Experience with UT-Austin units, programs, and policies related to undergraduate research. Experience collecting and drawing conclusions from student data. Experience working with cross-disciplinary programs. Experience working with students and faculty at UT-Austin. General knowledge of UT administrative procedures.

Salary Range

$54,000

Working ConditionsTypical office environmentRepetitive use of keyboard at a workstation

Required MaterialsResume/CV3 work references with their contact information; at least one reference should be from a supervisorLetter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

E-Verify Poster (English and Spanish) [PDF]Right to Work Poster (English) [PDF]Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.