Job Posting Title:

Academic Program Coordinator, Texas McCombs

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Hiring Department:

Red McCombs School of Business

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Texas McCombs is a top business school at the center of one of the most innovative cities in the U.S. The McCombs community champions hands-on experiences alongside the ground-breaking research and thought-leadership of a world-class faculty. The collaborative spirit and enterprising drive of the Longhorn alumni network, one of the largest university networks in the world, is embedded in our culture, making us human-centered and future-focused in all our endeavors. We are shaping those who will shape tomorrow, and solving challenging problems while remaining committed to creating a community that is dynamic, supportive, and challenging. What starts here really does change the world.

For more information about Texas McCombs please visit: https://www.mccombs.utexas.edu

Purpose

This position coordinates undergraduate study abroad programs for the BBA International Programs Office at the McCombs School of Business. The position focuses on student advising, coordination of faculty-led programs, credit processing, and various aspects of the study abroad student life-cycle at a top-ranked BBA program. 

Responsibilities Student Advising and Support: Support outbound students during various phases of semester study abroad programs, from application to grade posting. Advise students to promote study abroad, discuss planning and prepare for study abroad programming. Assist McCombs students while abroad and upon return to UT, including prerequisite waivers for UT registration. Support incoming exchange students during orientation and academic advising.Faculty-Led Program Coordination: Coordination of a set of BBA Faculty-Led Programs. Advise and support prospective students, communicate with admitted students, support Director in communication and support with relevant faculty members, communicate with partner school and study abroad provider contacts to ensure successful planning and execution of once-a-year programs. Credit Processing: Course Evaluation/Credit Transfer: Work with various components of the course evaluation and credit transfer process, which may include coordinating the evaluation of records for courses taken abroad, UT course equivalents, and updating the records database. Support the process of grade transfers from abroad upon students return. Promotions/Student Programming: Coordinate some promotional events (ex: study abroad info sessions and semester email campaigns). Manage the recruitment of returning study abroad students and international exchange students participating in IP-wide activities (info session, fair, pre-departure workshops). Coordinate, maintain and facilitate the Buddy Program.  Student Worker Supervision: Hiring, on-boarding and supervision of 2-3 student workers per semester. 

Other related functions as assigned.

Required Qualifications Bachelor's degree. A combination of three years of experience in the following: coordinating a program or project; experience teaching, counseling, or advising students in an academic program setting; experience in student personnel programs. Strong public speaking/presentation skills. Excellent written and oral communication skills. Ability to collaborate and work in teams. Ability to organize and prioritize constant workload of multiple tasks. Accuracy and the ability to pay close attention to details. Self-starter and apt at taking initiative. Flexible and able to deal with changing situations. 

Equivalent combination of relevant education and experience may be substituted as appropriate.

Preferred Qualifications Experience living, studying and/or working abroad. Experience advising international students. Experience coordinating international programs. Experience working with Content Management Systems. Experience with academic advising.

Salary$49,500 annually

Working Conditions Works in standard office conditions, in a shared office environment, with repetitive use of a keyboard at a workstation. Typical Work Hours are Monday - Friday, 8am – 5pm. Some evening and weekend hours will be required during peak periods and special events.Applicants must be legally authorized to work for any employer in the United States. This position is not eligible for sponsorship of work visas.This is an Austin, TX-based position and is eligible for hybrid work

Required MaterialsResume/CV3 work references with their contact information; at least one reference should be from a supervisorLetter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

E-Verify Poster (English and Spanish) [PDF]Right to Work Poster (English) [PDF]Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.