Details **Open Date** 08/14/2025 **Requisition Number** PRN42836B **Job Title** Coordinator, Administrative Program **Working Title** Academic Coordinator **Job Grade** D **FLSA Code** Administrative **Patient Sensitive Job Code?** No **Standard Hours per Week** 40 **Full Time or Part Time?** Full Time **Shift** Day **Work Schedule Summary** Mon: 8-5 Tues: 8-5 Wed: 6-3 Thur: 8-5 Fri: 8-5 Some weekend/evening hours, as needed **VP Area** U of U Health - Academics **Department** 00269 - Orthopedic Surgery Operations **Location** Campus **City** Salt Lake City, UT **Type of Recruitment** External Posting **Pay Rate Range** $50,000-$68,000 **Close Date** 11/14/2025 **Priority Review Date (Note - Posting may close at any time)** **Job Summary** The Academic Coordinator is responsible for organizing and managing all continuing education. initiatives and events within the Department of Orthopaedics. This includes, but is not limited to, Grand Rounds, Core Curriculum, Quality Assurance sessions, Visiting Professorships, and alumni engagement events. The ideal candidate will demonstrate exceptional organizational abilities, strong written and verbal communication skills, and the capacity to effectively prioritize and manage multiple projects simultaneously. They will ensure all program goals and objectives are met in accordance with established standards. The Academic Coordinator will also serve as a key liaison, communicating issues or updates to project managers and stakeholders, and proposing appropriate solutions when needed. **Responsibilities** **Key Responsibilities:** Event Planning & Coordination * Collaborate with faculty directors, medical trainees, and alumni to manage academic calendars, schedule events, and resolve conflicts. * Coordinate speaker logistics, including scheduling, presentation materials, and travel arrangements. * Serve as the primary point of contact for guest speakers, visiting professors, and collaborating departments. Event Execution & Logistics * Provide on-site support and coordination during all continuing education events. * Oversee all logistics, including catering, room reservations, technology setup, and parking accommodations. Communications & Materials Management * Prepare and distribute calendars, event flyers, announcements, and other communication materials. * Ensure all presentation content is complete, organized, and ready in advance of each event. Compliance & Documentation * Ensure adherence to Continuing Medical Education ( CME ) Office requirements. * Maintain accurate attendance records and prepare required documentation for accreditation. Stakeholder & Alumni Engagement * Communicate updates, progress, and challenges to project managers and stakeholders, and recommend solutions when needed. * Maintain up-to-date alumni contact information and foster ongoing engagement with program graduates. DISCLAIMER This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job. **Work Environment and Level of Frequency typically required** Nearly Continuously: Office environment. **Physical Requirements and Level of Frequency that may be required** Nearly Continuously: Sitting, hearing, listening, talking. Often: Repetitive hand motion (such as typing), walking. Seldom: Bending, reaching overhead. **Minimum Qualifications** Bachelor’s degree in a related field or equivalency (one year of education can be substituted for two years of related work experience), plus one year of directly related experience Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required. Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description. **Preferences** Skill or proficiency in one of the following areas: University of Utah processes, Medical Education, Administrative Support, Event Planning **Type** Benefited Staff **Special Instructions Summary** **Additional Information** The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules. This position may require the successful completion of a criminal background check and/or drug screen. The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients. All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities. The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both. To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/ Online reports may be submitted at oeo.utah.edu https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.