People Administrative Assistant

Report to: Talent & Development Manager

Provide PD (HR) administrative support to the Talent & Development Manager and Culture & Communications Supervisor. Plan and schedule training sessions, assist with internal communication and offer support to the cross functional departmental areas as required. Will act as a point of contact for People Department (HR) related queries from our associates. Main duties include maintaining associate records and updating the internal database. Experience in customer service, basic Microsoft applications and managing various administrative tasks in a timely manner.

Duties and Responsibilities

•  Assist Talent & Development Manager and Culture & Communications Supervisor with special projects
• Manage the purchasing process for both Talent & Development and Communications
• Responsible for coordinating, planning, delivering and evaluating training programs for associates to enhance their skills and knowledge.
• Support with data entry in various platforms, maintaining documentation, including training logs, sign in sheets, and electronic signatures to verify training completion
• Acts as an ambassador for promoting our in-house learning portal, courses and internal platforms  
•  Assist with onboarding process for new hires, scheduling sessions and act as a culture ambassador to support a positive end to end associate experience
•  Assist with internal communication screen updates, internal signage and digital file organization
•  Assist with preparation and logistics for facility tours
•  Manage inventory of visitor gifts and training items
•  Track Good Neighbor volunteer involvement
•  Preparing weekly and monthly reports
•  Assists or prepares correspondence and any other general office clerical tasks
•  Providing high-level customer service to all associates, vendors and visitors
•  Maintain an organized work environment for the PD team
•  Keep information confidential to protect operations
•  Support with PD related events and/or any other duties assigned by manager