The Raw Materials Administrator is responsible for managing the receiving of Deliveries and  supplying  production  with  all  require  materials;  as  well  as  managing  the  computer inventory  management  process  and  take  weekly  inventories.  They  act  as  part  of  the warehouse management team and assist the Receiving Supervisor in the daily running of the Warehouse when needed.

Assist in the creation and follow-up of raw material purchase orders. Enter and maintain raw material data in ERP/MRP systems, including receipts, stock movements, and supplier information. Assist with invoice matching and submit paperwork to finance for processing. Greet and check in truck drivers using the Bitam system (or equivalent). Verify incoming truck/trailer and seal numbers against shipping documents before unloading. Inspect arriving trailers to ensure cleanliness, integrity, and compliance with safety and hygiene standards. Create and complete reception forms for all incoming shipments. Coordinate with warehouse staff to confirm receipt, proper labeling, and correct storage of materials. Prepare and file documentation such as material specifications, Certificates of Analysis (CoA), and Safety Data Sheets (SDS). Ensure all relevant documentation is attached to raw material samples for the QA department. Check documentation accuracy for incoming shipments and report discrepancies to the Senior Administrator or QA. Maintain organized records for audits, inspections, and internal reference. Support physical inventory counts and help resolve discrepancies. Ensure cleanliness and organization of raw material storage areas in coordination with warehouse staff. Perform general administrative tasks including scanning, filing, reporting, and inventory updates. Communicate with procurement, quality, and production teams to support daily raw material needs