1. General Administrative Services

Provide office and location support activities, including clerical duties, to ensure smooth day-to-day operations.Identify, enhance, and implement specific processes and procedures to maximize operational efficiency.Ensure the correct functioning of facilities, office, and business support services.Manage office supplies, equipment maintenance, and other administrative needs.Ensure compliance with local laws and regulations related to administrative operations.

2. Procurement

Acquire goods and services in a timely, cost-efficient, and reliable manner while maintaining high standards of quality and compliance.Identify organizational requirements, evaluate potential suppliers, negotiate contracts, and manage supplier relationships.Collaborate closely with stakeholders and departments to understand their needs and provide strategic sourcing solutions.Monitor market trends, optimize supplier performance, and implement sustainable procurement practices.Manage risks associated with supplier contracts and ensure compliance with procurement policies.

3. Real Estate and Facilities Management

Support business units in providing cost-effective and efficient real estate solutions aligned with corporate and business unit plans.Oversee real estate strategy and portfolio management, including lease agreements and property acquisitions.Provide facility-related services, including facility management, build-outs, office moves, furniture, equipment, and other changes.Ensure facilities are well-maintained, safe, and compliant with health, safety, and environmental standards.Manage relationships with landlords, property management companies, and facility service providers.

4. Leadership and Team Management

Build, lead, and mentor a high-performing team across general administration, property management, and procurement functions.Set clear goals and performance expectations for team members.Foster a culture of collaboration, accountability, and continuous improvement.

5. Strategic Planning and Reporting

Contribute to the development of the company’s operational strategy and ensure alignment with business objectives.Prepare and present regular reports on administrative, property, and procurement activities to senior management.Identify risks and develop mitigation plans to ensure business continuity.

Education and Experience

Bachelor’s degree in Business Administration, Supply Chain, Real Estate, or a related field. A Master’s degree is a plus.Minimum of 8-10 years of experience in general administration, procurement, and real estate/facilities management, preferably in the financial services or insurance industry.Proven experience in managing large-scale facilities and procurement operations.

Skills and Competencies

Strong leadership and team management skills.Excellent negotiation and vendor management abilities.In-depth knowledge of procurement processes, real estate strategy, and administrative operations.Strong analytical and problem-solving skills.Ability to manage multiple priorities and work under pressure.Excellent communication and interpersonal skills.Proficiency in English and Vietnamese (both written and spoken).

Other Requirements

Familiarity with local laws and regulations related to property management, procurement, and general administration in Vietnam.Willingness to travel as needed.